The Safety Incident Reporting Tool (You Need) Explained

Posted 20.07.22 by:

A safety incident reporting tool is necessary to manage incidents effectively. Managing any sort of business unit and you’ll soon realize that you need a safety incident reporting platform that you can rely on. To report workplace safety incidents and set proper corrective actions, your safety program needs to function – and it needs to function well.

A safety incident reporting software is essential for documenting incidents, corrective actions, and other vital safety incident data. Including incident reporting software in your safety program is the most effective means of workplace incident management.

A robust safety incident reporting platform will do much more than merely allow your employees or management to document incident investigations. No, a good platform will help in the entire incident management process, from occurrence documentation to corrective action and trends analysis within your organization.

Let’s take a look at some of the safety incident reporting software’s features, benefits, and best practices to make the most of the incident reporting software.

Safety Incident Reporting Software Features You Need

When it comes to safety incident reporting software, you don’t want to mess around. You need features that are going to make the process as smooth and easy as possible for everyone involved. So what should you be looking for in a good safety incident reporting software? Let’s take a look.

  • Ease of use – this means that the software should be easy to navigate for all users, from first-time incident reporters to seasoned safety professionals.
  • User permissions – you need to be able to control who can access and edit reports, as well as who has view-only access.
  • Automated alerts and notifications will let you know as soon as an incident is reported, so you can take action quickly.
  • Data analytics and reporting will help you identify safety incident trends, so you can take steps to prevent them from happening again.
  • Integrations with other systems will allow you to share data seamlessly between different departments and software platforms.

These are just a few of the features you should be looking for in a safety incident reporting software. By choosing a platform like 1st Reporting with all of these features, you can be sure that you’re getting the best possible solution for your needs.

Bonus Features To Look For

Incident management software is great to add to your safety program, but can it do more than just record incident data and track incidents?

App Mobility

Utilizing a mobile device for incident investigation is preferred when operating mobile operations. Similarly, having service personnel or even multiple job sites requires a mobile solution. The best incident reporting tools like 1st Reporting will work on Android, iOS, Mac, and Windows devices alike.

Dynamic Form Automation

Imagine a paper form that could magically change questions based on answers provided. Okay, we’re not talking about something out of magical fantasy here. With modern technology, we can make our forms do just about anything, including dynamically changing form questions based on the answers provided.

Benefits of Using Safety Incident Reporting Tools At Work

Benefits of Using Safety Incident Reporting Tools At Work described at

Most people know that reporting safety incidents in the workplace is essential. But many people don’t know about the benefits of using safety incident reporting tools. Here are four reasons why you should start using safety incident reporting tools today:

1. They help you stay safe while you work.

2. They help you comply with safety regulations.

3. They help you identify hazards in your workplace.

4. They help you improve your safety program efficiency.

Similarly, incident reporting software helps:

1. Increased transparency

2. Improved communication

3. Enhanced collaboration

4. Streamlined processes

5. Greater efficiency

6. Better decision-making through analytics

7. Reduced costs

Now is the time to start if you’re not already using safety incident reporting tools. 1st Reporting offers a comprehensive solution that can help you stay safe while you work.

Check out our transparent pricing here, or click here to get set up with a free demo.

Best Practices For Implementing Software Reporting and Management Solutions

Are you tired of being the last to know about software problems and system outages? Do you spend too much time tracking down information that should be readily available? Are you frustrated with the lack of communication between departments within your company? If so, it’s time for you to consider implementing a software reporting and management solution.

When implementing a software solution to report incidents at your place of business, setting things up right will do more than aid you in investigating incidents. It will also help you prevent future incidents by way of revealing trends in critical data derived from safety incident reporting. The implementation helps track corrective actions to improve occupational safety organization-wide. From security breaches to property damage, tracking incidents and near misses is easier to analyze using an intelligent software platform.

4 Best Practices for Implementing Incident Reporting Software at Your Company:

1. Establish clear roles and responsibilities for using the software.

2. Develop and enforce a policy for reporting incidents.

3. Train employees on how to use the software.

4. Use the software to track and trend data to improve safety in your workplace.

Frequently Asked Incident Reporting Tool Questions

Incidents happen. But when they do, you need to be prepared. That’s where the Incident Reporting Tool comes in. Designed to help you document and report any incidents that occur in your workplace, the Incident Reporting Tool is an essential part of any safety protocol. But with so many features and functions, it can be difficult to know how to use

What are the tools used to solve the incident?

There’s no one-size-fits-all answer to this question. Every situation is different and requires a different toolset. However, some general categories of tools can be used in almost any incident response scenario. Let’s take a look at them now.

1st Reporting

This incident management solution is a robust mobile app with full desktop and mobile functionality. What’s great about the platform is that it works for everything from root cause analysis to reporting health and safety violations, to reporting work-related injuries, property damage, or any other type of incident you can think of. The platform has a vast array of templates pre-built into the system, and the ability to customize your own. Through customization, the only form you can’t make is one you can’t imagine; 1st can help with pretty much everything else.

The pricing is more than reasonable for the mobile reporting platform you get. And with an easy-to-understand price structure, getting approval for expensing the software is straightforward. The floorspace you will save by not requiring filing cabinets can, in many cases, cover the cost of the app for a small team. Not to mention the increased efficiency of your health and safety systems, your health administration ease of use, and the ability for internal stakeholders to review reports make the software second to none.

What is an HSE incident?

HSE stands for the Health and Safety Executive. This branch of the United Kingdom government deals with labor issues and related incidents.

An HSE incident could be anything from a near miss to a full-blown catastrophe. But whatever form it takes, an HSE incident is always serious and must be treated with the utmost urgency.

Documentation of a hazardous unplanned event is a significant part of risk management. Any incident where injury has occurred or could occur is deemed worthy of documentation. This fact is true whether it’s the HSE in the UK, the MOL in Canada, or the U.S. Department of Labor.

Is there a difference between an accident and an incident?

We all know that accidents happen. But what about incidents? Are they the same thing? What’s the difference, if any? In this section, we’ll explore the nuances between these two words, and see if we can come to a clear conclusion.


  • An event that happens by chance or that is without apparent or deliberate cause. Typically accidents result in injury or damage to a person or property.


  • An event or occurrence. An incident does not necessarily need to cause damage or harm. Incidents may be of good or bad nature and may be intentional and deliberate or not.

When a company defines an accident or incident as requiring investigation, the defining factor will be how the organization defines an incident.

You must always document accidents and perform an investigation. On the other hand, incidents may not require the full extent of investigations warranted by accidents. However, if injuries or damage were or could have been involved, then to reduce the risk of repeat incidents, the root cause and other information must find their way onto a report.

If you’d like to learn more about incident management software and how it can improve your incident management from documentation to corrective actions, reach out today for a free demo.

We love to share how safety incident data capture and automated reporting can help improve your safety incident reporting in your company safety program. We’d be happy to give you a walkthrough, so don’t hesitate to reach out today to learn more about our incident management software. Let’s improve organizational safety performance – together!

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Join the globally-recognized brands that trust 1st Reporting to safeguard their organizations.

Join the globally-recognized brands that trust 1st Reporting to safeguard their organizations!