From creating a custom process checklist to recording essential inspection information, business and field inspection is undoubtedly labor intensive. 

No matter how time-consuming, conducting regular workplace inspections is crucial in ensuring a safe and efficient work environment. However, did you know you can reduce your labor expenses for conducting assessments and creating a report through an effective inspection app for teams (and one that works with Microsoft Teams®)?

An efficient inspection app allows you to perform inspection tasks faster and more efficiently. If robust enough, it can also help collect comprehensive and reliable data while allowing you to bypass some of the more mundane processes by using automation. 

Workers can also use it to report hazards in real time so that you can check them promptly. That is, by using a customized notification system like the one you’ll find standard as a part of the 1st Reporting platform.

Why Businesses Should Utilize An Inspection App For Teams

All companies of various industries are subject to workplace safety inspection. Conducting inspections also helps to guarantee that a business is free from any hazard that can potentially endanger its workers or affect the company’s product or service offerings. 

However, inspecting the different aspects of a business takes time, especially if your team is unsure where to start. That’s one of the reasons why checklists are great – they can help guide your team to their next objective.

Many companies use checklists in paper format for their teams. However, many companies are using new technologies to leave printed paper behind.

Now that most businesses are leveraging the benefits of technology, workplace inspection has become easier than ever. 

A digital inspection app for teams speeds up workflow and accuracy while providing several external benefits. These benefits come from technology features that allow exponential possibility compared to paper forms.

One of these benefits is having an application for your inspections that integrates with the Microsoft Teams® environment. 1st Reporting has this benefit, built-in standard to our inspection app. 

If your business is not yet using an inspection app, here are a few reasons to do so:

A Mobile Inspection App Ensures Data Accuracy

Managers must address employees’ concerns to meet a workplace’s standard health and safety conditions when conducting an inspection. While inspectors can check various areas and equipment, data accuracy comes when employees can easily report potential hazards, which you and your team may address quickly and according to your H&S plan. 

With a mobile inspection app for teams, each team member can log into the account and report safety threats, incidents, and faulty equipment right after they happen. This way, inspection managers can access the inspection app and have a list of all the hazards they need to audit.

It Saves You More Time

Digital inspection software cuts the time that you use in a workplace inspection. The reason is that teams no longer have to utilize paper-based assessments, including printing, distributing, and collecting forms. Instead, they only have to access their mobile inspection app for teams to complete the inspection process. 

Besides speeding up the inspection process, companies can act faster on hazards, thus improving workplace operations. 

Better Storage Of Data

A workplace’s inspection processes evolve over time. So, suppose a company is using paper forms to conduct inspections. In that case, managers will inevitably face challenges when it comes to logistics. 

For instance, amendments in the inspection process mean old printed forms will require replacement as they already contain obsolete information. It also means that managers will have to inform employees about these amendments, which is another addition to a supposedly short task if done using an inspection app for teams. 

With a mobile inspection app, inspection managers can update existing data on the software and notify their teams about the changes. Everything will flow smoothly through the app, eliminating the need to print new data, destroy obsolete ones, and inform departments.

Benefits Of An Inspection App For Teams

Workplace inspection once relied heavily on papers, from creating a checklist to gathering data and working on a report. Now that technology is making things easier, conducting workplace inspections, regardless of whether an office, warehouse, or field, is possible through digital devices. 

Guaranteeing the success of a workplace inspection done through an app is still based on the 

team’s input, so you need to find an app that offers robust features and an easy-to-use interface like 1st Reporting. 

Choosing an excellent workplace inspection app will allow your business to experience significant benefits. 

Better Data Accuracy

Unlike paper-based surveys, a mobile inspection app can help mitigate many mistakes. You can use the app to accomplish this feat by customizing your form or checklist with required fields, so your team can’t skip any data. With a paper form, this is impossible.

It eliminates the costs spent on paper, ink, and printing equipment. A mobile inspection app means inspection managers no longer need to print surveys and reports. You won’t have to deal with more paper, pens, clipboards, ink, printers, or floorspace for all of the above. 

Oh yeah, and no need for filing cabinets either. How much floor space does all of that take up at your work? Such allows businesses to save time and money in the long run, making the inspection process more efficient. 

Safer Data And Information Storage

Papers are prone to destruction caused by accidents like water spillage. Inks also fade after some time, thus requiring companies to reprint their inspection reports. 

However, with an inspection app for teams, data and information remain safe no matter how long you store them. Using a mobile-based application also prevents unauthorized access to confidential information about your company. 

Easier Regulatory Compliance

According to OSHA, an increased understanding of hazards and how to prevent or remedy them will help you comply with federal and state regulations. An inspection app for your team that makes this process easier is, therefore, quite beneficial to your organization’s compliance with regulations.

How 1st Reporting Can Help Worksite Inspections

1st Reporting is a mobile inspection app for teams that make inspection and reporting processes quick and easy. We take pride in our versatility, which allows us to work with different business industries around the globe. 

With 1st, you will have a trusted partner that can help you, from identifying workplace hazards to solving their root causes. 

Here’s why you should choose 1st Reporting as your workplace inspection and reporting partner:

Real-Time Reports

Working with 1st Reporting means your team will have an app where they can report hazards and incidents as soon as they happen. With this feature, you can solve workplace problems nearly immediately, preventing accidents from happening. It secures your employees’ safety and your company’s overall health and safety coherence. 

An inspection app for teams also has customizable notification settings. You can set which notifications are your priority and categorize them depending on which hazard needs the most attention. 

Easily Field Accessible Through Digital Apps

1st Reporting is accessible through:

• Android and iOS devices
• Computers and laptops
• Tablets

Downloading the app is simple after a quick sign-up process. You can find us on this website, Google Play, and The Apple App Store.

GPS Features

Our inspection application has access to GPS, which helps inspection managers easily find the exact location of the field or office where a report generation occurred. You can manage all your reports via the management dashboard that hosts a variety of customizable map views for your convenience.

Automation Features

1st Reporting has automation tools that reduce manual work. For instance, custom notifications allow you to have the correct personnel notified when a specific report completion occurs. 

Dynamic Functionality

If you have complex processes that you want to guide your team through, one of the best features to explore is creating dynamic forms. That is to say, forms that change based on user input. 

These forms are great for conditional checklists and other templates for emergencies. You could create a custom checklist to prompt your team to complete specific tasks in an emergency, where the assignments change depending on the user input. The possibilities here are endless and well-worth investigating to use in your organization.

Offline Functionality

Our robust application is accessible even when your team has no connection to the internet. It means you can still access report templates and work on them anywhere. The application will store the information you added to a report locally and upload it once you have a stable internet connection.

Summing Things Up

A mobile inspection app for teams makes workplace inspection efficient and less time-consuming. It also allows inspection managers to address better employees’ concerns regarding the hazards they face within their work environment. 

In addition, using an excellent inspection app makes data gathering more straightforward and provides accurate information. An app like 1st Reporting enables teams to access reports using any digital device easily. 

Here at 1st Reporting, we prioritize helping businesses with their inspection processes. If you have questions about our service, you can contact us on our website, and we will be more than willing to discuss everything you need to know.